Documents
The document library that stays current
Upload once, file properly, control who sees what, and read documents in the built-in viewer. When a policy needs more than filing — when it needs reading — send it for signature and watch who has signed.
Included free — like the rest of the platform.
How it works
- 1
Upload and organise
Folders and labels keep the library navigable; the built-in viewer opens documents in the browser, no download required.
- 2
Control visibility
Decide who can see each document. Visibility is enforced by the server, not the interface — a hidden document is genuinely hidden.
- 3
Keep versions straight
Upload a new version without losing the old ones, and mark which version is current — so nobody works from last year’s procedure.
- 4
Get it read and signed
Send a document for signature. Requests land in each person’s own queue, and the record shows who has signed and who is still outstanding.
What it does
Folders and labels
Structure and cross-cutting tags together, because one hierarchy never fits every question.
In-browser viewer
Read documents where you are — no download-open-delete loop on a site phone.
Version history
New versions stack on the record with one marked current; superseded copies remain readable.
Visibility control
Per-document visibility, enforced at the data layer.
Signature requests
Read-and-sign for the documents that bind people, tracked to completion in personal queues.
Feeds the briefings
Attach documents to a briefing when an update needs to reach the whole team with acknowledgement tracked.
Signed, not just stored
Some documents are only worth keeping if people have actually read them.
- Signature requests per document, per person
- Outstanding signatures sit in each person’s "For me" queue
- The record answers "who has signed" without a chase email
Works with
Briefings
Push what the team must know — toolbox talks, alerts, policy changes — and see who has actually engaged with it.
Sites & teams
Your estate as a hierarchy, your people in groups, permissions that say who can do what — the backbone everything scopes to.
COSHH
A substance inventory that builds itself from the safety data sheet, assessments with signed versions, and cards at the point of work.