Build your substance inventory
Add substances by uploading the safety data sheet and letting the AI draft the record — then say where each one is stocked.
5 min read · Last reviewed 18 August 2026
Add a substance from its SDS
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Open COSHH and add a substance.
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Upload the safety data sheet — the PDF from the supplier. The AI import reads it and drafts the record: product name, signal word, hazard statements, PPE, storage and first-aid measures.
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Review the draft against the sheet and confirm. You keep the judgement; the machine does the typing.
Tip: Chase current sheets as you go — the import makes re-doing a substance cheap, so an updated SDS is ten minutes, not an afternoon.
Say where it is stocked
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Record the stock locations — which sites hold the substance.
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Site views scope by this: a site’s COSHH picture shows the substances actually on its shelves, and an assessment belongs to every site its substance is stocked at.
Keep the inventory honest
Set review dates; the register flags what is due.
Retire substances you no longer hold — an inventory padded with ghosts fails an audit as surely as a missing one.
The original SDS stays attached to the record, so the source is always one click from the summary.