Raise and issue a permit
From “we need to do hot work” to an issued permit — with every check the type demands verified at the gate.
7 min read · Last reviewed 18 August 2026
Raise it
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Open Permits and create a new permit; pick the type and the site.
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Describe the work, the location and the validity window — when it may start and when it lapses.
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Work through what the type demands: confirm preconditions, attach the isolation certificate, record the rescue plan, link the risk assessment or RAMS pack.
Record the gas tests
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Enter the readings for each gas the type tests, with the time they were taken.
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Each reading gets its own verdict against the type’s limits, snapshotted onto the permit — the numbers you issued on are the numbers the record keeps.
Note: Stale readings fail the gate. A reading in range at 6am does not authorise entry at noon; the freshness rule is the type’s to set and the gate’s to enforce.
Clear the conflicts, then issue
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If other permits overlap the same place — welding above a confined-space entry — the clash is shown and must be explicitly acknowledged, by a person, on the record.
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The authoriser counter-signs and issues. If anything the type requires is missing, the gate refuses with the reason — fix it and issue again.
Tip: The gate refusing is the system working. Every refusal message names the missing thing; an issued permit means all of them existed at issue time.
Acceptance
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The person doing the work accepts the permit within its validity window — acceptance after the window has lapsed is refused.
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A contractor without an account can be named as acceptor and sign on the issuer’s device, counter-signed by a permit holder — because naming an internal colleague who is not doing the work is legally wrong.